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E-invoicing terms

Podmínky fakturace

Example of unacceptable invoicing

Suitable for e-invoicing

CONDITIONS FOR ACCEPTING ELECTRONIC INVOICING (E-INVOICING)

These terms and conditions apply if electronic invoicing has been previously agreed in writing by BOSPED, spol. s r.o. Failure to comply with the points below will result in the rejection of e-invoicing and the need to send the originals by post.

I. Formal requirements for sending

Destination email address: The email must be sent exclusively to the following address: invoices@bosped.cz.

Email subject: The format must be strictly adhered to: “Your invoice number / Order number 36-xxxx” (e.g., 20250013 / 36-xxxx).

II. Requirements for attachments and format

  1. Separate attachments: The email must contain separate files according to the type of attachment in PDF format:
    • 1× PDF: Invoice.
    • 1× PDF: CMR sheet(s) including delivery notes.
    • 1× PDF: Confirmation of material collected to secure the cargo.
  2. Quality and scanning: All scans (invoices and documents) must meet the following quality criteria:
    • They must be clear and sharp, without blurring.
    • They must not contain black edges or shadows.
    • They must not be taken with a cell phone or other photographic device (only high-quality scans).
    • An example of what an attachment should not look like can be seen at https://www.bosped.cz/invoices

III. Alternative method of delivery

If it is not possible to fully comply with the above conditions (e.g., you do not have a scanner available, or the required quality/structure of attachments cannot be met), electronic invoicing will not be accepted.

In this case, please send the complete set of original documents by mail to the address of BOSPED, spol. s r.o. in Rudná.